Labour Compliance: Key Measures to Ensure Legal Compliance and Protect Your Business

 

In an increasingly complex regulatory environment, labour compliance has become a strategic tool to safeguard the legality of business operations. It not only helps prevent administrative or legal sanctions, but also fosters a better working environment, protects company reputation, and ensures legal certainty.

What is labour compliance?

Labour compliance refers to the set of policies, procedures, and controls implemented by companies to meet their legal employment obligations. Its purpose is to prevent risks, detect non-compliance, and ensure that internal practices align with applicable laws and regulations.

Although once associated with large corporations, labour compliance is now a requirement for all companies, regardless of size.

General obligations for all companies

Key labour obligations applicable to all businesses include:

• Occupational risk prevention, including psychosocial risks

• Pay transparency reporting, disaggregated by gender, with annual review

• Working time records, kept daily and retained for 4 years

• Digital disconnection policy, agreed with employee representatives

• Anti-harassment protocols, effective and well-communicated

• Remote work agreements, required if more than 30% of the work is done remotely

• Data protection compliance, aligned with the GDPR

• Social Security registration and contributions, from day one, even during probation

• Respect for employee representation rights, if representatives exist

Additional obligations for companies with 50+ employees

Companies with 50 or more employees must also comply with:

• Disability quota, hiring at least 2% of staff with a certified disability (≥33%)

• Internal whistleblowing channel, secure and confidential, in line with the EU Whistleblowing Directive, to promote transparency and a compliance culture

Conclusion

Labour compliance is no longer optional—it's a strategic necessity to protect both the company and its workforce. At Valero Tax Legal, we help organisations implement effective compliance systems tailored to their structure and legal obligations.

If you'd like to access our visual compliance guide or receive personalised advice, get in touch.

Valero Tax Legal · c/ Migdia 37, 2º A · 17002 Girona www.valerotaxlegal.com info@valerotaxlegal.com